BCLDB Cannabis Supplier Information

SUPPLIER INFORMATION AND REGISTRATION


WELCOME

Welcome to the Liquor Distribution Branch's supplier registration page. On this page you will find the necessary information and instructions to successfully register your company as a supplier of non-medical cannabis and/or cannabis accessories.

Product registration is only open to cannabis producers licenced by Health Canada. The plan for future product calls will be communicated at a later date.

The Liquor Distribution Branch is asking all suppliers to complete the vendor registration process as soon as possible.

Prior to making your submission, please use the checklist on the first page. Carefully review all instructions, ensure you’ve met all specifications and requirements and that the submissions are complete.

We look forward to working with you as we take the next steps together in this developing industry.

 

Download Files

Access and download the documents featured within each of the sections on this website. Carefully follow each set of instructions and the naming convention specified for each document. Documents not named correctly will not be accepted. Use the submission checklist below to ensure you have completed all of the required documents before submitting them the LDB.

Files

Cannabis_Vendor_and_Product_Registration_Pack_July2020.pdf

When completing this document, please ensure you fully complete the following:

  • Your organization’s legal name (page 1);

  • Contact information in Section 20;

  • Signatory information below the signature block; and

  • Scan and save the document as a PDF and rename the file following the naming convention ‘LP Name_Supplier Agreement_Date’

Files

Licensed_Producer_Supply_Agreement_Final_Jan_26_2020.pdf

Amendment_Notice_02_Effective_Jan_26_2020.pdf

Access and complete the form below. You can enter information for two sites in the form. If you have more than two sites and associated Health Canada licenses, please print and attach additional forms.

Include scanned copies of CRA excise license and Health Canada license(s).

File naming: Save the form(s) and supporting document scans as follows: lpname_vendorreg_ddmmyyyy

Submission: Email to cannabis.vendor@bcldb.com

Files

Recreational_Cannabis_Vendor_Registration_Form_2020.pdf

Access and complete the form below

  • Accurately complete the Direct Deposit Application form (please leave the vendor number field blank).
  • Check the box for ‘INITIATE Direct Deposit Payments to the above account’.
  • Have an authorized vendor representative sign and date the form
  • Attach a scan of a void cheque (recommended) OR have your financial institution validate the accuracy of the information for EFT remittance purposes. Proof of validation in the form of a stamp and signature from the financial institution are required in the absence of a void cheque.

File naming: Scan and save this form as lpname_dd_eft_ddmmyyyy

Submission: Email to cannabis.vendor@bcldb.com

Files

Direct_Deposit_Application_Form.pdf

Access and complete the form below.

  • Complete a row for each product that is being registered.
  • Pricing is required at the inner pack and master pack (case) level. Specify the pricing components as listed (supplier product cost and applicable excise tax).
  • The total Inner pack/master pack price paid by BCLDB to the licensed producer will be displayed in a calculated cell. Make sure pricing is consistent with the prices agreed to with BCLDB in Appendix A of the Memorandum of Understanding that you received in June/July.

Description and accolade guidelines:

  • Content should not contain medical claims
  • Do not use slang or offensive language
  • Content should be written in a style that appeals to adults (not minors)

NOTE:

File naming: Save and submit this form as lpname_bcldb_attributes_ddmmyyyy in an Excel readable file format.

Submission: Email to cannabis.vendor@bcldb.com

Files

Cannabis_All_Categories_BCLDB_Attribute_File_v2.4_NEW_Oct2020.xlsx

Image specifications.

Images should accurately reflect actual product and packaging. Specifications for product images are available via the below download.

Note the specific instructions for the product sub-categories, including:

  • Flower
  • Pre-roll
  • Seeds
  • Oil (bottle/drops, capsule, oil other)

NOTE: BCLDB will not make any changes or edits to submitted content and may reject photography that fails to comply with guidelines.

  • Images should accurately reflect actual product and packaging
  • Images should be in the format, resolution and naming convention as shown in the guidelines

Submission:The Liquor Distribution Branch has developed a simple and secure method for uploading your product photographs and GS1 documents to complete the vendor registration process. If you have not received the detailed instructions and secure link, please contact the LDB's vendor relations team via email at cannabis.vendor@bcldb.com

Files

BCLDB_Photographic_Saving_Instructions.pdf

Photographic_Guidelines_Cannabis_Nov2019.pdf

The BC Liquor Distribution Branch's cannabis supply chain requirements document provides important information for suppliers of non-medical cannabis to the LDB about:

  • Purchase orders
  • Appointments
  • Delivery paperwork
  • Barcode standards
  • Pallet standards
  • Shipping case standards
  • Retail selling unit standards

Files

BCLDB_Supply_Chain_Requirements_Cannabis_Oct_19_2020.pdf

BCLDB_Barcode_Requirements_Oct_2020.pdf

Operational_Guidelines_for_LPs_with_BCLDB_update_v1.pdf

FOR_REFERENCE_ONLY_BCLDB_Barcode_Requirements_March2019_2.pdf

RDC_RTV_Appointment_Request_2.2.xlsx

RDC_PO_Appointment_Request_2.2_0.xlsx

Effective April 1, 2020, BCLDB Cannabis Operations will introduce a new procedure for licensed producers to apply for wholesale cost changes and promotions. In keeping with our mission and values, the LDB will implement a standardized calendar for cost change, limited time offer, and price protection submissions. This will allow our licensed producer partners to plan with a more structured promotional schedule, and our wholesale customers more notice and visibility into upcoming pricing.

Applications must be submitted prior to a submission deadline 3 weeks prior to their respective effective date. All effective dates are the first day of each LDB fiscal period. All applications must be sent to cannabis.pricing@bcldb.com. More information can be found in the Wholesale Pricing Guide. If you have any further questions regarding this, please contact the Wholesale Pricing team.

Files

2020-21_Dates_and_Deadlines_Calendar_v1.pdf

External_Wholesale_Pricing_Guide_Cannabis_May2020.pdf

LTO_Application_v2.xlsx

Price_Protection_Application_v2.xlsx

Supplier_Cost_Change_Application_v2.xlsx

Under the British Columbia Recycling Regulation, in order to sell or distribute products with packaging and/or distribute paper that makes its way into the residential waste stream (e.g. curbside “blue box”) in British Columbia, producers must have an approved Extended Producer Responsibility (EPR) Plan.

The below document outlines details of British Columbia's recycling requirements.

Files

Provincial_Recycling_Responsibilities.pdf

Have a question? Visit our Frequently Asked Questions page.